Daily Rental Information

Rental Information

Daily Rental Information

  • Daily Rental is defined as a rental that is short term in nature (that is picked up at the Motor Pool Building for a period of less than three months).
  • Reservations for vehicles may be placed by using the HR/FO WEB SELF SERVICE CENTER . If you have any questions, please contact the Fleet Services office.
  • Reservations will be canceled at no charge if Fleet Services is notified at least two hours before the scheduled pick up time.
  • A "Per Day" rate will be charged in addition to a "Rate Per Mile"

A daily rental example would be a mid-size sedan rented for two days (at a rate of $35/day) and driven 78 miles (at a rate of $0.13/mile):

This is an example only and not based on current rates.  Here is a listing of our current Fleet Services rates

2 rental days X $35 per day                = $70.00

Add 78 miles X $0.13 per mile           = $10.14

Total for the trip would be                  = $80.14

 

The number of days charged will be determined by the following guidelines:

  • All rentals and "No Shows" will be charged a one day minimum per day charge.
  • Reservations will be canceled at no charge if Fleet Services is notified at least two hours before the scheduled pick up time.
  • Pickup must be made between the hours of 7:00am to 6:00pm, Monday through Friday or by 11:00am on Saturday.  Vehicles will be charged based on a 24-hour clock with the exception of Sundays and early Monday morning departures.  Those charges will begin based on the scheduled departure time provided the vehicle is picked up on Saturday by 11:00am.  Drivers who need access to vehicles for Saturday, Sunday or early Monday departures need to pick up their vehicle on Saturday by 11:00am. 
  • Vehicles must be returned as scheduled, if this is not possible, please call to let us know.  There is a key drop at the Motor Pool Building for after hours return.  In the event of an emergency in which the vehicle cannot be returned as scheduled, the driver must contact the Fleet Services Office immediately.  If calling during non-business hours, please leave a voice mail message. 

Daily Rental Rate Information, FY 2016

Daily Rental Rate Information, FY 2017

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