Emeritus Parking Options

Emeritus Parking

The University of Iowa offers approved Emeritus free parking privileges in a wide range of university parking facilities. Emeritus status is determined by the Provost Office. Those privileges are defined here and are provided in the form of a free parking permit/hangtag and access card. The parking permit/hangtag is renewed every two years and is not transferrable to any other individuals including family members. There is no charge for the parking permit/hangtag.
 

Overview

Parking and Transportation offers two different campus parking options for qualified University of Iowa emeriti; the traditional Emeritus Permit (designated as an EM permit) and the new Emeritus Night/Weekend Permit (designated as EM-NW permit). Both options require the display of a parking permit from the vehicle’s rear view mirror when in use and the use of a parking access card to enter and exit cashiered parking facilities.

The value of the university’s EM parking permit has been determined equivalent to the annual cost of a UI Parking and Transportation Surface Reserved Rate A parking permit. The current value is $744 ($62/month). That value exceeds the IRS reporting threshold of $600 and the university is required to report the $744 value to the IRS as taxable income.

In response to this determination Parking and Transportation created the EM-NW parking permit to provide emeriti with on-campus access at a lower base value. The EM-NW parking permit is equivalent to the annual cost of a Night/Weekend parking permit. The current base annual value is $204 ($17/month). Use of the EM-NW parking permit during daytime, weekday hours is still free to the permit-holder, but for tax purposes the value of the parking will be calculated at the current published rate for each facility.

Please review the options and use this information to decide which parking permit best fits your needs.

 

Emeritus (EM) Parking Permit: Option 1

The traditional EM parking permit provides two types of campus parking privileges:

Free access to any of the university’s fourteen cashiered parking facilities during business hours (except during special events). These include Hospital Parking Ramps 1, 2, 3, 4; the Family Care Center Parking Lot; Newton Road Parking Ramp; Dental Patients and Visitors Parking Lot; Field House Parking Lot; Parking Lot 13, evenings and weekends only; Parking Lot 14; Recreation Center Parking Lot; IMU Parking Ramp; North Campus Parking Ramp and the Library Parking Lot.

Free access to any ungated university faculty/staff parking lot on campus including Lots 2, 7, 15 25, 26, 28, 29, 31, 35, 36, 41, 42, 43, 45, 46, 47, 48, 49, 64 and the Hancher, Finkbine, Arena and Hawkeye commuter lots (55, 65, 75 and 85). Consult the UI parking map for reference.

Emeritus (EM) Permit Parking Access Card

EM permit-holders are required beginning August 1, 2017 to use an access card to enter and exit all university cashiered facilities. Do not take a ticket from the machine when entering.  Instead, present your access card to the access card reader located next to the ticket machine.

Present one flat side of the access card to within one inch of the target located on the access card reader and hold it still for a second. Do not wave or move the access card over the target. When exiting follow the same procedure and present the access card to the access card reader in the exiting lane.

Emeritus (EM) Parking Permit Taxable Value

The 2017 annual value of the Emeritus (EM) permit is $744. This valuation is determined by multiplying the $62/month cost of a UI Parking and Transportation Surface Reserved Rate A parking permit by twelve months. This value is independent of the level of usage within university facilities. The full $744 will be reported to university payroll at the end of each tax year and the university will report the value to the IRS. Please note the taxable value may change from year to year with changes in regular faculty/staff permit parking rates.

If you have any questions about a 1099 you received, please call (319) 335-1475.
 

Emeritus NW (EM-NW) Permit: Option 2

The new Emeritus NW (EM-NW) parking permit is similar to the traditional Emeritus (EM) permit in that it also provides free access to University cashiered parking facilities. It differs in that it does NOT provide access to any un-gated faculty/staff parking lot. The Emeritus (EM-NW) permit provides:

Free access to any of the university’s fourteen cashiered parking facilities during business hours (except during special events). These include Hospital Parking Ramps 1, 2, 3, 4; the Family Care Center Parking Lot; Newton Road Parking Ramp; Dental Patients and Visitors Parking Lot; Field House Parking Lot; Parking Lot 13, evenings and weekends only; Parking Lot 14; Recreation Center Parking Lot; IMU Parking Ramp; North Campus Parking Ramp and the Library Parking Lot.

The Emeritus NW does NOT provide access to any university un-gated faculty/staff parking lots.

Emeritus NW (EM-NW) Permit Parking Access Card

EM-NW permit-holders are required to use the access card to enter and exit all university cashiered facilities. Do not take a ticket from the machine when entering.  Instead, present your access card to the access card reader located next to the ticket machine.

Present one flat side of the access card to within one inch of the target located on the access card reader and hold it still for a second. Do not wave or move the access card over the target. When exiting follow the same procedure and present the access card to the access card reader in the exiting lane.

Use of the access card enables Parking and Transportation to track hourly use in cashiered facilities and to determine taxable values. Individuals may choose to enter and exit university cashiered facilities and pay the cashier for the cost of parking but will not receive the discounted rates in this manner.

Emeritus NW (EM-NW) Permit Taxable Value

The taxable value, if any, of the Emeritus-NW permit can vary with its usage. The base annual value is $204-determined by multiplying the $17/month value of a standard NW permit by twelve months. If all hourly usage within University cashiered facilities occurs after-hours and on weekends (entering after 4:30 p.m. and exiting before 8:30 a.m. the next morning, M-F; or entering after 4:30 p.m. Friday and exiting before 8:30 a.m. the following Monday), the value will remain as $204.

Use of the Emeritus NW permit in cashiered facilities during daytime weekday hours is still free to the permit-holder, but the value of the parking will be calculated for tax purposes at the current published rate for each facility. The annual dollar value of any weekday usage (parked at any time between 8:30 a.m. and 4:30 p.m. M-F in any of the fourteen cashiered facilities) will be added to the base value.

The combined value of the base and weekday hourly use will be reported to the university payroll for tax purposes. The taxable value may change from year to year with changes in regular faculty/staff permit parking rates and in hourly rates for cashiered facilities. At current rates EM-NW could use approximately 330 hours per year of weekday usage before reaching the IRS threshold for reporting. Please note any other university compensation or taxable benefits may result in exceeding the reporting threshold. If you have any questions about a 1099 you received, please call (319) 335-1475.

Each Emeritus-NW permit-holder will have a website they can view to see an up-to-date calendar year history of use and the cumulative dollar value of their use of the permit and card. This website is private and only accessible to the permit-holder and Parking and Transportation.

To access the website, go to the university’s Employee Self-Service website and look at the lower left corner under My Parking and click on Emeritus Night Weekend Program.  If you need assistance with you HawkID or password you can visit http://hawkid.uiowa.edu/ to look up your HawkID, reset your password, and more.

 

Exchanges

For each new tax year, emeriti will need to decide which permit they wish to utilize no later than January 15. Permit-holders who wish to exchange permits can do so at either the West Campus Transportation Center (WCTC) directly north of Kinnick Stadium or at the IMU Parking Ramp office.

Please bring your current EM or EM-NW permit/hangtag in order to complete the exchange or call the Parking Services office at (319) 335-1475 to make other arrangements.