Fleet Services Newsletter, June 2016

Fleet Services Newsletter

June 2016

Goodbye to John

Anyone who has rented a vehicle from Fleet Services in the last 10 years knows John Knoll.  John started at Fleet Services before I did as one of our detail staff, and he is now our dispatcher.   John is friendly, outgoing, a hard worker and we will certainly miss him.  John will be moving to Texas to be closer to his daughter and her children (yes, John has grandkids!!).  We wish John and his wife Lori all the best in this new phase of their lives.

Justin Reeve will be taking over John’s responsibilities.  He has been with us for a while and he is excellent to work with.  I’m sure you will find Justin friendly, knowledgeable and customer focused.

No Wright Express Fuel Card??

If you or your staff are traveling and the fuel card is not in the vehicle, do not use your p-card to purchase fuel.  Fuel is an unauthorized item to purchase with the P-card.  Any fuel purchased will be deducted from your paycheck.  Always ensure before your trip that the fuel card is in the vehicle.  If it isn’t let us know and we will cancel the card and get you a new one.   We do have temporary cards for your use until the replacement card is delivered. 

WEX Card Will Not Work in Iowa City or Coralville

Please remind your staff that the fuel card will not work in the Iowa City/Coralville area.  If you need fuel locally you must use the fuel pumps near Fleet Services.    If you have a fuel requirement that cannot be met using our on-campus pumps, please let us know and we can modify your card so it will work at local fueling stations.

FY 17 Vehicle Rates Now Posted

The Fleet Services rates for FY 17 are posted on our website.

There are a couple of items to note:  we now have a wheel-chair accessible vehicle available.  The rate is very reasonable and the van is easy to drive.  Also, we no longer have a ½ ton truck available for rent.  We have upgraded to a ¾ ton truck with a crew cab.   This truck will have a larger towing capacity than the Suburbans and should be used when you have large trailers to haul.

Wright Express Fueling Limits

Please be aware that we have established some usage limits on our Wright Express Fuel Cards in order to limit our exposure to fraud.  Below are the limitations we have established:

  • The cards are limited to fuel purchases only.
  •  Each transaction is limited to $150.
  • Total purchases are limited to $500 in a 24 hour period
  • There are only 4 transactions allowed in a 24 hour period

Family and Friends Plan

Unfortunately your family and friends will need to make a new plan if you were planning on them accompanying you on a trip in a University vehicle.   Family and friends are not permitted to ride in a University vehicle unless they are in the vehicle for a University purpose.     Helping to drive or providing directions is not sufficient reason for them to accompany you on a trip. 

MFK/Rate Verification and Contact Forms

For those of you who lease vehicles from Fleet Services you should have received a form listing the FY 17 rate and forms asking you to verify the MFK and contact information for the vehicle.  Please return those forms by Thursday, June 30.  Please return even if there are no changes.

Fleet Services Info

Manager:  Mike Wilson

Phone:  (319) 384-0564

Fax:  (319) 335-5865

Hours:  7:00 a.m. to 6:00 p.m.  Monday-Friday 

Fall and spring only:  8:00 a.m. to 11 a.m. Saturday

Shop Hours:  8:00 a.m. to 4:30 p.m.  Monday-Friday

Shop Phone:  (319) 335-5102

Fueling Hours:  24 hours/ 7 days a week

E-mail:  Fleet-Services@uiowa.edu

Web Site:  http://transportation.uiowa.edu/university-vehicles