Fleet Services Newsletter, November 2016

Fleet Services Newsletter

November 2016

Don’t Run Out of Gas

When driving our vehicles, do not forget to pay attention to the gas gauge. You cannot rely on the computer in the vehicle to tell you how many mile you can go until empty.  It looks at driving patterns and is not a gauge that measures actual fuel levels.  If you wait until the last possible minute it can cause problems; you could end up stranded or in an accident. To ensure you do not run out of fuel, keep in mind our fuel island is open 24 hours a day. In addition, the Wright Express fuel cards do not work in Iowa City or Coralville, so you will need to top off your tank at our fuel island when you are in town.

Holiday Hours

The holidays are approaching and during these months, we modify our office hours. So please note the dates and times below:

  • The office will be closed November 24-27, December 26-27 and January 2nd.
  • We will be open from 7 a.m. - 5 p.m. on December 28, 29 and 30.
  • The office will be closed the following Saturdays: November 19, December 10, 17, 24, 31 and January 7 and 14.
  • Normal Saturday hours will resume January 21.

Lower Temps On the Way

Even though we have been very lucky with some wonderful fall days, keep in mind that as the temperature goes down, your tire pressure light may come on. If this happens, fill the tire up with our air hose and gauge, located at the southwest corner of the CAMBUS barn. If the light comes on again, call the shop so we can take a look at that tire.

Deb’s Safety Corner:  How many fingers am I holding up?

If someone stood next to your vehicle holding this sign, would you notice or would you be texting, playing games, or surfing the net on your cell phone?  As tempting as it is to reach for your phone when it pings, chimes, rings or dings, hold that thought until you are parked or somewhere other than your vehicle.  Encourage your team of drivers to put down that phone or leave it out of reach while the vehicle is in motion. 

Fleet Services Requisition Upgrade

The Fleet Services Requisition is being upgraded in the next several weeks.  One improvement is that you won’t have to enter a driver’s license number for drivers already entered in the driver’s license review system if the driver has a current review.  Another upgrade is that as you enter driver information into the requisition you will see the person’s Driver’s License Review System status.  If the review is not current, you will still be able to submit the requisition.  However, this notification alerts you that it is time to request a new driver review.  If you have questions, please give our office a call.

Delayed Reservation Explanation

Delayed reservations are used when drivers are beginning a trip with a daily rental vehicle during a time when our office is closed. This could be a Saturday afternoon, any time Sunday, early Monday morning, or during a holiday. To delay charges, the vehicle must be picked up between 8 a.m. and 11 a.m. on Saturdays. The exception to this rule is if we are closed on a Saturday, then we can delay the charges until your trip starts if you pick the vehicle up after 4 p.m. on the last business day before your trip begins.

Fleet Services Factoid

Have you ever wondered what Fleet Managers, who should be experts in vehicles, drive?  Well, I drive a 2010 Hyundai Santa Fe with 180,000 miles on it.   The Fleet Manger from Iowa State drives a 2010 Chevy Malibu with 115,000 miles, and the Fleet Manager from UNI drives a 2010 Chevy Silverado with 94,000 miles.

Fleet Services Info

Manager:  Mike Wilson

Phone:  (319) 384-0564

Fax:  (319) 335-5865

Hours:  7:00 a.m.–6:00 p.m.  Monday-Friday 

Fall and spring only:  8:00 a.m. - 11 a.m. Saturday

Shop Hours:  8:00 a.m. - 4:30 p.m.  Monday-Friday

Shop Phone:  (319) 335-5102

Fueling Hours:  24 hours/ 7 days a week

E-mail:  Fleet-Services@uiowa.edu

Web Site:  http://transportation.uiowa.edu/university-vehicles