Fleet Services Newsletter, October 2019

Fleet Services Newsletter

October 2019

Do You Want to End the Lease of an Assigned Vehicle?

It may be possible to end the lease of your vehicle before the end of its life if we can transfer your vehicle to another customer.  To discuss this opportunity, Mike needs to hear from you ASAP.  He begins ordering new vehicles in November, so he needs to make any lease changes before new vehicles are ordered.  If you wish to discuss your vehicle lease, please call Mike at (319) 384-0564.

Help Prevent Fuel Card Fraud

When using the Wright Express fuel card, please make sure to enter the correct odometer reading.  One of the tools the vendor uses to fight fraud is to make sure that the fuel card odometer reading is within an expected range. If the odometer reading you enter is not within that range, the system may decide your transaction is fraudulent and prevent the card from being used. 

Snow No!!!

Yep, it is coming.  Not much we can do to stop it.  But we can prepare for it. If your department has a vehicle with a snowplow or a sander, now is the time to make sure everything works and is ready for the first snow.   If you have a plow, attach it and make sure all of the buttons on the controller work, the blade has full range of motion, the cylinders are not leaking, and the carbide blade bit is not worn.  If you have a sander, make sure the web (or auger) moves, the spinner works and the controls in the cab work.  You can also set an appointment at the shop and we can check it out for you.

Where is That #!&%$# Fleet Services Requisition?

If you are not a frequent user of the Fleet Services Requisition, the form can be challenging to find.  To assist with this, our IT Staff have created a link and posted it to our webpage that will take you directly to the Fleet Services Requisition after you have logged in.  Give it a try!  Check it out on the Fleet Services webpage.  The link is on the right-hand side, at the top of the page. It says “Fleet Services Requisition.”

AAA Cost of Driving Study

Periodically AAA presents a study outlining the cost of driving. They present the expected annual cost of several classes of vehicles.  Those costs include fuel, maintenance, insurance, depreciation and other costs. For a summary, see below:

Cost of driving summary

Cost of driving summary
Vehicle Class Annual Cost $/mile (15k annual miles)
Small Sedan $7,114 $0.474
Hybrid Car $7,736 $0.516
Electric Car $8,320 $0.555
Small SUV $8,394 $0.560
Medium Sedan $8,643 $0.576
Medium SUV $10,265 $0.684
Large Sedan $10,403 $0.694
Pick-Up $10,839 $0.723


Fleet Phone List

Phone lists are nice, but it is really nice to be able to talk to the right person the first time.  So, with that is mind, here is a Fleet Services phone list and what each person is responsible for.

Shop appointments, check repair status - contact Allison at (319) 335-5105

Anything shop related - contact Pat at (319) 335-5102

Anything about vehicle accidents - contact Chris at (319) 384-0501

Anything to do with training - contact Joe at (319) 335-5508

Anything about vehicle reservations - contact Blake at (319) 384-0564

Anything else - contact Mike at (319) 335-5088

Honest Mike’s Used Cars

Pickings are pretty slim now at Honest Mike’s Used Cars.  Most of the vehicles we are going to sell have already been sold. These vehicles are currently posted and will end on 10/17:  2017 Ford Fusion (89,000 miles), a 2013 Chevy Suburban (91,500 miles), a 2011 Ford Ranger (19,500 miles) and a 2009 Ford E150 (24,500 miles).  Please check the GovDeals page periodically to see these vehicles and others. 

Fleet Factoid

After white (328), Silver is the most numerous vehicle color in the University fleet at 98 vehicles. 

Fleet Services Info

Manager:  Mike Wilson

Phone:  (319) 384-0564

Fax:  (319) 335-5865

Hours:  7:00 a.m. - 6:00 p.m.  Monday-Friday  

Shop Hours:  8:00 a.m. - 4:30 p.m.  Monday-Friday

Shop Phone:  (319) 335-5105

Fueling Hours:  24 hours/ 7 days a week

E-mail:  Fleet-Services@uiowa.edu

Web Site:  http://transportation.uiowa.edu/university-vehicles