Rental Menu
Rental Information
Beginning Monday, March 16, Hertz will be University of Iowa’s preferred source for all local rental vehicles for university related travel. All rentals starting between Monday, March 16 and Sunday, March 31 will be honored through Fleet Services. All rentals starting Wednesday, April 1 or later will need to be rebooked through Hertz.
Lease fleet services, maintenance of leases, and fueling will continue to be provided by Fleet Services. National and Enterprise continue to be the rental vehicle vendor for out of state travel.
| Date | Rental provider |
|---|---|
| Now through March 15 | UI Fleet Services |
| March 15 – 31 | UI Fleet Services (existing) Hertz (new) |
| After March 31 | Hertz |
Booking a rental with Hertz
Vehicle rentals will be booked online through a dedicated webpage for University of Iowa related rentals.
Please note that if you place the reservation before Thursday, March 12 you will see a charge for state taxes while scheduling. This fee will be removed at pick-up and not included on your final billing. Hertz is implementing a system update that will correct that issue on Thursday, March 12.
The local rental Hertz office is located at 1029 South Riverside Drive #4, Iowa City, IA 52246 and will provide free transportation of driver from campus to Hertz.
Additional Hertz benefits
Additional Hertz benefits
- 18-25 traveling on official University business can rent vehicles, with no additional fee.
- All insurance included.
- Roadside assistance included.
- Unlimited mileage.
- After hour drop off.
- Weekly and Monthly discounts.
- Discounted Tollway Transponders.
- Free pickup and delivery of driver from on or off campus to Hertz (within 10 miles of Hertz)
Hertz online booking instructions
For renters who their form of payment is a credit card with their name on it, or for departmental cards.
Please be advised this program is for business use ONLY. Not for leisure purposes.
Reservation instructions:
- Go to https://www.hertz.com/us/en/partners/university/university-of-iowa
- Scroll down and select “Click for business rentals”
- Fill in the information on the booking page. – The Pick-up Location is Iowa City - 1029 South Riverside Drive HLE
- Driver age incurs no fee for those under 25 driving on behalf of the university.
- Select “This is a BUSINESS trip”, do not use this form for personal rentals.
- Select a vehicle of your choice on the “Choose a Car” page.
- If the needed vehicle is not presented (e.g. Box Truck), call the local Hertz location so they can assist in relocating one to Iowa City for you.
- When booked correctly under business, the insurance will be preselected. Please click continue, no other presented options are needed.
- Tolls are included in our contract at $5.99 per usage day plus cost of toll, that will automatically apply if you use tolls.
- If you need additional services, choose extras with your rental.
- On the “Checkout” page fill in the necessary information.
- Click the dropdown for “company order or billing reference”. Enter department name.
- Click Submit now when done. A confirmation email will be sent to you.
Driver pick up details
After making a reservation, please contact the rental location to arrange pickup service. Hertz will pick you up from your location on campus or off campus within 10 miles of the Hertz office. The earliest pickup time is 8:30 a.m. and latest drop off time is 5:30 p.m.
Contact Hertz
- Phone: (319) 337-6615
- Email: IAIOW03@HERTZ.COM
- Hours of Operation:
- 8 a.m. – 6 p.m. Monday through Friday
- 9 a.m. –12 p.m. Saturday
- closed Sunday
In addition to making a reservation online, you may call the Hertz office to make a vehicle rental reservation.
Booking a rental with Fleet Services
Reservations (3 months or less) for vehicles may be placed by using the Fleet Services Requisition. The following short videos will take you through the process of reserving a vehicle. If you have any questions, please contact the Fleet Services office.
Reservations after Tuesday, March 31, 2026
Fleet Services will not accept reservations after Tuesday, March 31, 2026. Please see instructions for reservations with Hertz.
Fleet Services rental details
Reservations will be canceled at no charge if Fleet Services is notified at least two hours before the scheduled pick up time.
A "Per Day" rate will be charged in addition to a "Rate Per Mile". The number of days charged will be determined by the following guidelines:
- All rentals and "No Shows" will be charged a one day minimum per day charge.
- Reservations will be canceled at no charge if Fleet Services is notified at least two hours before the scheduled pick up time.
- Pickup must be made between the hours of 7:00 a.m. to 6:00 p.m. Monday through Friday. Vehicles will be charged based on a 24-hour clock with the exception of Saturday, Sunday, and early Monday morning departures. Those charges will begin based on the scheduled departure time provided the vehicle is picked up on Friday or the last business day of the week after 5 p.m. Drivers who need access to vehicles for Saturday, Sunday or early Monday departures need to pick up their vehicle on Friday after 5 p.m.
- Vehicles must be returned as scheduled, if this is not possible, please call to let us know. There is a key drop at the Motor Pool Building for after hours return. In the event of an emergency in which the vehicle cannot be returned as scheduled, the driver must contact the Fleet Services Office immediately. If calling during non-business hours, please leave a voice mail message.